Month: November 2020

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Zoom Webinar Vs Meeting

November 25, 2020 | Video Conferencing | No Comments

Zoom Webinar Vs Meeting

Zoom Webinar Vs Meeting

Zoom has been around for many years but its popularity spiked through the roof recently due to the social distancing restrictions because of the pandemic. Zoom has a variety of communication solutions and we’ll focus on Zoom Webinar vs Meeting in this article.

What is Zoom Meeting?

Zoom meeting is a very popular form of communication nowadays. It is used for personal or commercial purposes. All you need is an internet connection, a device with a webcam and microphone (such as a laptop, a tablet, or a smartphone) and that’s it, Zoom has pretty much covered the rest for you to connect with your loved ones, colleagues or customers.
Zoom meeting is designed to achieve a completely virtual meeting experience where all the participants can turn on their microphones or cameras, and chat with each other publicly or privately. You can present via screen share, write on a virtual whiteboard or create polls. The host has the ability to turn off the participants’ video or audio (mute) if that is needed too.

So in a nutshell, if you are connecting a Zoom Meeting as a participant, you can turn on their video, talk to other participants, chat with them, share your screen etc if the host didn’t specifically turn off these functions for the meeting. Based on the type of subscription, Zoom meetings can host up to 1000 participants as mentioned on Zoom’s pricing page (Large Meeting).

What is Zoom Webinar?

Zoom Webinar, on the other hand, is designed for 1 to many communication where there is a few presenters (panelists) and a large number of participants (attendees). Basically, for the panelists, Zoom Webinar will be the same as Zoom Meeting, since all these video, audio, screen share features are made available for the panelists. If you are invited as a panelist for a Zoom Webinar, you can share your screen, turn your video on or off, mute yourself or chat with other panelists or even with other attendees based on how the host set up the webinar.

Functions for the attendees are limited or not made available. An attendee will not be able to use the video camera or microphone (unless the host specifically allows you), or share the screen. Basically, if you are just an attendee for a Zoom Webinar, you’ll be able to see and hear the presentation and the presenter’s video (if the presenter turned on the video), and you can chat with other attendees (if that feature is turned on by the host), and you can submit questions via Q&A function. Moreover, you can participate in the polls and surveys as well.

Subscription

Zoom Meeting can be used as a free member and you can choose higher tier subscriptions based on your need. If you have a paid Zoom Meeting Subscription, you can add on Zoom Webinar to host webinars. This sums up our tackle on the topic of zoom webinar vs meeting and we hope you have a good understanding.

Customization for Zoom

Zoom provides a complete end-to-end framework when it comes to virtual meetings or webinars. There are many things you can customize within Zoom itself. However, there are other things you might want to customize such as the look of Zoom Webinar Registration Landing Page, confirmation emails or how the Q&A or Polling is used. For example, you won’t be able to fully customize the way Zoom’s Default Webinar Registration Page looks.

Connect Vision provides managed webinar services and Zoom Meeting and Webinar Customizations. Our Audience Engagement tools can be used together with Zoom for better event experience for everyone.

5 Important Points for a smooth webcast

November 17, 2020 | Webcast | No Comments

Webcast Services

Webcasts play a crucial role in today’s world in many industries. There are countless targeted webcasts for countless topics. Townhall, AGM, Medical Conference, Award Ceremony, Wedding Ceremony, Product Launch, and many more events are turning into virtual broadcasts or webcasts. There are so many crucial points to take note of if you are planning a webcast but we would like to highlight the 5 points that we think are the most important of all.

1. Planning Ahead of the webcast

It is very important to plan your webcast weeks or months prior so that you don’t need to rush things. We understand that you would like to have a perfectly executed webcast, so having to rush things like registration page setup, custom branding, creating digital artworks will not always work well. These steps take time so do plan ahead of time.

2. Fix a date to finalize everything

We do understand that changes have to be done, and adjustments have to be made along the way before the actual webcast starts. It is very important to have a date by which everything must be settled, and no more changes are to be made. Last-minute changes can sometimes come with unexpected side-effects that are often overlooked because of the rush. Our friendly team members always try to entertain last-minute requests but it is best for all parties that changes are finalized a few days or weeks prior to the webcast.

3. Practice and Rehearsal

It is a very crucial step. Either it is a virtual setup or an on-site setup with equipment, practice and rehearsal sessions are always helpful. If that’s a virtual setup, presenters need to connect for a practice session to familiarize themselves with the interfaces, while our technical teams can also assess the presenters’ internet connection and device performance. If you are hosting a very interactive webinar for a group of attendees, you might even need to have a practice session with the attendees as well to ensure all attendees are comfortable with the interface and platform that is used for the webinar. On-site events are more about technical recce and presenters may not need to involve most of the time, do request your virtual event organizers to perform a site recce well before the webcast. Our technical team members at Connect Vision will always perform a site recce for an on-site setup.

4. Prepare for Interactivities

A webcast will often have interactivities and the most common interactivity for most webcasts is Q&A (Text or Voice). If it is a text Q&A, check if the particular platform that you are using has any question screening feature and assign the screening task to an appropriate team member. Do prepare a few questions to warm up the Q&A session in case everyone is too afraid to ask the first question. If you are allowing the Voice questions, make sure that there is a team member handling the muting, unmuting accordingly. Seek any technical advice from the technical team if you have any doubt on any technical matter.

5. Moderating the live webcast

Either you are hosting a 1-hour webinar, or a full day webcast, it will be a good idea to have a moderator who knows the topic well, and able to engage the attendees throughout the webcast. The moderator will also keep track of the time for the presenters and direct the Q&A discussion accordingly. Seek advice from the technical team and announce any required technical DOs and DON’Ts through the moderator at the start, throughout and at the end of the webcast.

Of course there are many other points to take note of, but above points are those we think are the most important points extracted from our many years of experience in virtual event industry. Please also check out our webinar and webcast services here.

Webinar Vs Webcast

What’s the Difference between a webinar and a webcast?

People always wonder, what’s the difference between a webcast and a webinar. There are so many explanations based on the content or the technical point of view. We might need to give ourselves a break from overthinking things and just simply regard them as related terms. Are you more confused now? Let us further explain.

It’s clear that Webcast and Webinar terms came from “Broadcast” and “Seminar“. Broadcast is the practice of transmitting audio/video content through a medium that is available to a large audience. So the content of the broadcast can be anything such as a speech, conference or a seminar, a movie, you get the idea. A seminar is a discussion or a conference where a topic or topics are focused on with interested parties. Now, things have evolved and broadcasting is not only through cable TV anymore and so many things are broadcasted through the internet these days. So people call such broadcasts as “Webcast” as it is distributed on the web. Again, the content could be anything just like a traditional broadcast. If that’s a seminar that you are broadcasting through the internet, it will be a webinar.

There can be several interactive features for a webcast based on the type of meeting that you are hosting and the type of interactive engagement that you are looking for. Usual features are Q&A (Voice, or Text), Polling, Surveys, Quiz, Reactions, Lucky Draws and the list goes on.

If we think of a broadcast of a sports match over the internet, it’ll be only appropriate to call it a webcast rather than a webinar. It goes the same for an award ceremony, media briefing, news announcement, product launch, townhall and so on. On the other hand, if we are broadcasting a financial conference over the internet, it’ll be a webcast, and guess what, we could also call it a webinar, and we can expect interactivities such as Q&A, polling, etc.

Basically, webinars or webcasts are broadcasted over a live video communication platform on the internet. These platforms are generally known as “Webinar App” or “Webinar Software”, “Streaming App” or “Streaming Software” such as Zoom Video Webinar or Webex Events platforms. The platforms come together with live video delivery infrastructure and audience engagement tools such as Q&A, Chat, Polling, and so on.

So basically a webinar or live streaming platform provides 2 main things, live video delivery or distribution and interactivities or audience engagement tools.

Check out our Video Communication Solutions that provide ultra-low-latency video delivery together with excellent Audience Engagement Tools. Also, check out our webinar and webcast services.

In conclusion, Webinar and Webcast are just related terms instead of one opposing another since both broadcast content through the internet.